Fields on the Item Edit Screen

Product ID Mandatory: SKU, a number your company uses to identify this item

Serial/Non-Serial Mandatory: if the item is serialized, the quantity you own is each represented by an additional serial number known as an Asset ID. Non-Serial items are quantity-based

Description Mandatory: describe the item, 100 characters maximum

Keywords Words that may be used to search for an item if the description is not sufficient

Misc. A misc. item, when added to an order, asks that you give it a description. It is typically used for items you do not regularly carry and may need to sub-rent each time

Accessory Marks the item as an accessory

Long Description This description field holds up to 2,000 characters

Sub Category Used to categorize your items for the purpose of searching and organizing. A sub category allows you to define several parameters for an item, saving you time during data entry and giving you consistency in the process

UPC Universal Product Code (barcode) from the item, if available

T. Around

Sort Priority

Warranty Period

Name Manufacturer name

Part No. Manufacturer’s part number

Model Manufacture model

Made In Where the item manufactured

FCC Cod

Allow If any of the following are checked, it allows that function, if un-checked, the function on that item is disallowed

Rent Allows the item to be rented

Sell Allows the item to be sold

Sub Rent Allows the item to be sub rented

Chk. Avail. Checks the stock of an item before renting/selling

Depreciation Item is depreciable

Statistics Rental utilization statistics will be stored for the item

Discount Item is discountable – enter a maximum allowable discount percentage Consumable               Consumable percentage applies to this item

Dmg. Waiver Damage Waiver percentage applies to this item Print On Order Item is printable

Searchable Item can be searched for rather than hidden (used in conjunction with “Active”)

Availability A broad grouping of items that assists in locating a like/kind item for the customer if another is not available (e.g. if a 20” monitor is not available, perhaps a 22” is)

Exchange A specific grouping of items that assists in locating another item of a specific type if one is not available (e.g. if a Sony 22” monitor is not available, you may be able to exchange it with a Hitachi 22” or a Samsung 22” monitor you also carry)

Commission A group used to identify commissionable items. Leave blank if you pay no commission

Meter A defined group used to track meter readings (e.g. hours on projector lamps)

Report A user definable group that can be used for reporting purposes

Department Department the item is identified with (e.g. Lighting, Projection, Stage)

Attribute

Tax Tax Group, used typically to identify whether an item is “Taxable” or “Non-Taxable”

Maintenance A defined group to track maintenance metrics used in Service and Repair

Price

Depreciation Depreciation schedules can be setup as groups

Retail When sold, this is the default sell price

Replacement Cost When an item is sold during a rental, it will use this price. If an item is not returned by the customer, this same amount can be charged to the customer as part of a Lost/Damaged Invoice

Average Cost Automatically calculated by R2 upon receiving inventory, it can be manually reset

Low Retail A hard bottom line to the retail price, the user cannot reduce the price past this

MSRP Manufacturer’s Suggested Retail Price

Life Life, in months, the item has for depreciation purposes

Salvage % The per cent salvage, based on the item’s cost, that depreciation will cease

Rent GL When rented, this is the GL code that will be used

Sales GL When sold, this is the GL code that will be used

Sub Rent GL When sub-rented, this is the GL code that will be used

Discount GL If the item is discounted, the discount dollars will go to this GL code

Expense GL If an item is sub rented it will send this GL code as an offset to payables

COS GL When an item is sold it will use this GL code as a Cost of Sale

Depreciation GL Depreciation GL code

Inventory GL When purchased, this GL code will be sent as an offset to payables. When sold, it will send this GL code as an offset to COS

Accumulated Depr. Accumulated Depreciation GL code

Write Off GL Not used

Carnet Length, Width, Height, Weight of the item as an individual unit