View And Generate Report For Clock-in/Clock-out Details Entered Through CrewPortal App

Content was last updated in 06.00.06-00

Revision History

Version No.

Reference No.

Changes

06.00.06-00

R2-11580 and R2-11554

View and generate report for clock-in/ clock-out details entered through

CrewPortal App

View Report For Clock-in/Clock-Out Through Crew Portal App

Generate Report For Clock-in/Clock-Out Through Crew Portal App

Support was provided in Crew Portal App for the Labor to enter Clock-in and Clock-out details, even for past dates. (If the specific labor miss to enter it on the actual working/job planned day).

For the Project Owner, Labor Planner, and Project Manager, feature is enabled as a sub-menu under the Planning Menu to view the same Clock-in and Clock-out details, entered by a labor, for a specific project/assignment.

A Project Owner, Labor Planner, and Project Manager is able to view details related one specific Project/Order at a time, which is selected by them, and managed by them.
The view and generate feature covers all the EWT entries made for the specific order, irrespective if they were done through the Crew Portal App or otherwise.

Prerequisites

The Labor is assigned to a task for a selected order. Has an EWT schedule assigned with specific work hours defined for the task.
The concerned Labor has Crew Portal App installed on their mobile device.

Sample Workflow - View Report

Open the R2Labor application.
Go to R2Labor Menu > Planning Menu > Clock In & Out option.
This shows all the records for Clock In & Out.

https://documentation.r2help.com/mergedProjects/R2Labor/topics/images/R2_11580_11554_3.png — Figure 1.0 All Clock-In / Clock-Out Records (Sorted In Ascending Order by Order ID)

Here you might need to apply filters to drill-down the list to only relevant set of records.
Hover the mouse on menu icon (On the left side of the screen) and use the Smart search to look for a specific order.
Click on the specific order to select it. (Now the Clock In & Out records are filtered only for this specific order).

To view the details of a specific row record, click on the button as highlighted.

https://documentation.r2help.com/mergedProjects/R2Labor/topics/images/R2_11580_11554_1.png — Figure 2.0 One Record Expanded - Showing All Details

To further view the following details of this record, click on the button as highlighted. To Hide this view, click again on q Icon.
1. Order Details
2. Booking Line Details
3. EWT Details
4. Time Sheet Details
5. Order Event Details
6. Order Company Details

The above mentioned 6 category of details are shown in a pop-out window. As show in Figure 3.0

https://documentation.r2help.com/mergedProjects/R2Labor/topics/images/R2_11580_11554_4.png — Figure 3.0 Clock-In/Clock-out Details

To download or export the details one or selected set of record(s), select the records and click on the button as highlighted.

https://documentation.r2help.com/mergedProjects/R2Labor/topics/images/R2_11580_11554_2.png — Figure 4.0 Option To Export Selected or All Records To .Xlsx File (Microsoft Excel)

To generate a report for the selected records, Go to Side Bar > My Reports > Labor > Rep_EWTWithClockInOutDetails

Sample Workflow - Create & Configure Report

Go to R2 Launch Pad > Configuration Icon > Configure Reports Icon.
Use the Report Assistant Configuration window, to specify parameters for the custom report.
Go to R2 Launch Pad and Click on Reports icon.
Go to File > ReportsWizard.or Custom Reports.
Use the wizard to design the report with the following fields.

Table 1.0: List of Fields In The Report Rep_EWTWithClockInOutDetails

Column Name	Column Description
OrderID	Contract ID.
OrderDescription	Contract Description.
EventName	Event Name on the contract.
EventID	Event ID on the Contract.
CompanyId	Order Main Company ID.
CompanyName	Order Main company Name.
LaborPlanner	Order Labor Planner(s) – Multiple planners are present then it will show comma separated.
ProjectManager	Order Project Manager(s) – Multiple planners are present then it will show comma separated.
SalesPerson	Order Salesperson(s) – Multiple planners are present then it will show comma separated.
PositionID	Booking Line Position ID.
PositionName	Booking Line Position Name.
ResourceFullName	Full Name of the Resource assigned on the booking line.
ResourceID	ID of the Resource assigned on the booking line.
ResourceType	Resource Type from Booking Line.
Task	Booking Line Task.
UBA	Union/Broker/Pay Agent Name, if UBA is assigned on booking line.
ClockedBy	User Name clocked-in/out data through Crew Portal App is stored.
ScheduledStartDate	EWT Start Date.
ScheduledEndDate	EWT End Time.
ClockInTime1	Crew portal app clock-in Time 1.
ClockOutTime1	Crew portal app clock-out Time 1.
ClockInTime2	Crew portal app clock-in Time 2.
ClockOutTime2	Crew portal app clock-out Time 2.
ClockInTime3	Crew portal app clock-in Time 3.
ClockOutTime3	Crew portal app clock-out Time 3.
EWTRTHrs	EWT RT Hours.
EWTOTHrs	EWT OT Hours.
EWTDTHrs	EWT DT Hours.
EWTTotalHrs	EWT Total Hours.
ClockedDuration	Total clocked duration through crew portal App.
TimeSheetExists	‘Yes’, if Time Sheet exists for the EWT entry. ‘No’, if Time Sheet does not exist for the EWT entry.
ClockInOut1Comments	Comments entered by the Crew Portal App user against first clock-in/out.
ClockInOut2Comments	Comments entered by the Crew Portal App user against second clock-in/out.
ClockInOut3Comments	Comments entered by the Crew Portal App user against third clock-in/out.
TimeSheetDescriptions	Description of the Time Sheets in comma separated which are associated to the specific EWT entry. For Example: On EWT can be associated with more than one time sheet when unit is Fixed.

Save the custom designed report with the name Rep_EWTWithClockInOutDetails.
To use the report, Go to R2Labor > Side Bar > My Reports > Labor > Rep_EWTWithClockInOutDetails