Steps to return items on a Purchase Order

1. From within the Purchase Order window, and select the Return Items icon. The Purchase Order will be saved and System will display the Return Items window, using which you can return the received items on the PO.

2. Double-click on an item line and enter the quantity to be returned in the Qty field. (Upon tagging an item line, by default the QTY field with the value 1)

Note :If any quantity of Item has been returned previously, then the item line will be displayed as bold with expand symbol on the left. To return more items on the selected line, the quantity to be returned can be entered in the Item Header line .

The value that can be entered in the QTY field is restricted maximum up to the value of Total Received Quantity & endash; Total Returned Quantity.

The item line will be displayed as tagged (will be displayed in blue color) if the quantity entered is greater than zero.

3. Update the return date, if required.(By default the current system date will be displayed as the return date)

Once the quantity to be returned is entered, select the OK icon present in the tool bar to save and close the Return Items window and return to the Purchase Order Window. In the Purchase Order window, the column Return Qty for the item will be updated with the quantity of items that is returned.

Note : The Return Qty field will display the total quantity of items that have been returned for the item.