The Closing Process

Table of Contents

Purchase orders will be closed when the vouching process is complete

Vouching

The vouching process is the step necessary prior to batching the vendor’s bills to Quickbooks.

In order to voucher, the items in the purchase order must be received and approved

From the Invoicing module and with the Payables tab selected, click on the New Voucher icon to create a voucher

Enter information below on the Information tab

Click on the Defaults Tab

Click on the Import button to the right of PO ID.  Click on % to find all Purchase Orders for the selected Vendor. Double click to select the purchase order (font will turn blue) and click on the OK button

Select the items to voucher from the list below using the Import button or the Import All button

Note: only received and approved items will import

Click the Exit button to exit

Other buttons on the Voucher screen

To delete a product from a voucher, click on the Delete button

To void a voucher, click on the Void button

To enter a comment for the product, click on the Comments button

To enter a comment for the Voucher, click on the Voucher Comments button  

To review on the Voucher’s distribution, click no the Distribution button

Based on policies, the Approved button must be selected.

Note: if no policies are set up, the voucher needs no approval.

Once all items of a purchase order are in a voucher, the status of the purchase will be closed