R2 Core
R2 Core
Breadcrumbs

Fields on the Item Edit Screen

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  1. Product ID Mandatory: SKU, a number your company uses to identify this item

  2. Serial/Non-Serial Mandatory: if the item is serialized, the quantity you own is each represented by an additional serial number known as an Asset ID. Non-Serial items are quantity-based

  3. Description Mandatory: describe the item, 100 characters maximum

  4. Keywords Words that may be used to search for an item if the description is not sufficient

  5. Misc. A misc. item, when added to an order, asks that you give it a description. It is typically used for items you do not regularly carry and may need to sub-rent each time

  6. Accessory Marks the item as an accessory

  7. Long Description This description field holds up to 2,000 characters

  8. Sub Category Used to categorize your items for the purpose of searching and organizing. A sub category allows you to define several parameters for an item, saving you time during data entry and giving you consistency in the process

  9. UPC Universal Product Code (barcode) from the item, if available

  10. T. Around

  11. Sort Priority

  12. Warranty Period

  13. Name Manufacturer name

  14. Part No. Manufacturer’s part number

  15. Model Manufacture model

  16. Made In Where the item manufactured

  17. FCC Cod

  18. Allow If any of the following are checked, it allows that function, if un-checked, the function on that item is disallowed

  19. Rent Allows the item to be rented

  20. Sell Allows the item to be sold

  21. Sub Rent Allows the item to be sub rented

  22. Chk. Avail. Checks the stock of an item before renting/selling

  23. Depreciation Item is depreciable

  24. Statistics Rental utilization statistics will be stored for the item

  25. Discount Item is discountable – enter a maximum allowable discount percentage Consumable               Consumable percentage applies to this item

  26. Dmg. Waiver Damage Waiver percentage applies to this item Print On Order Item is printable

  27. Searchable Item can be searched for rather than hidden (used in conjunction with “Active”)

  28. Availability A broad grouping of items that assists in locating a like/kind item for the customer if another is not available (e.g. if a 20” monitor is not available, perhaps a 22” is)

  29. Exchange A specific grouping of items that assists in locating another item of a specific type if one is not available (e.g. if a Sony 22” monitor is not available, you may be able to exchange it with a Hitachi 22” or a Samsung 22” monitor you also carry)

  30. Commission A group used to identify commissionable items. Leave blank if you pay no commission

  31. Meter A defined group used to track meter readings (e.g. hours on projector lamps)

  32. Report A user definable group that can be used for reporting purposes

  33. Department Department the item is identified with (e.g. Lighting, Projection, Stage)

  34. Attribute

  35. Tax Tax Group, used typically to identify whether an item is “Taxable” or “Non-Taxable”

  36. Maintenance A defined group to track maintenance metrics used in Service and Repair

  37. Price

  38. Depreciation Depreciation schedules can be setup as groups

  39. Retail When sold, this is the default sell price

  40. Replacement Cost When an item is sold during a rental, it will use this price. If an item is not returned by the customer, this same amount can be charged to the customer as part of a Lost/Damaged Invoice

  41. Average Cost Automatically calculated by R2 upon receiving inventory, it can be manually reset

  42. Low Retail A hard bottom line to the retail price, the user cannot reduce the price past this

  43. MSRP Manufacturer’s Suggested Retail Price

  44. Life Life, in months, the item has for depreciation purposes

  45. Salvage % The per cent salvage, based on the item’s cost, that depreciation will cease

  46. Rent GL When rented, this is the GL code that will be used

  47. Sales GL When sold, this is the GL code that will be used

  48. Sub Rent GL When sub-rented, this is the GL code that will be used

  49. Discount GL If the item is discounted, the discount dollars will go to this GL code

  50. Expense GL If an item is sub rented it will send this GL code as an offset to payables

  51. COS GL When an item is sold it will use this GL code as a Cost of Sale

  52. Depreciation GL Depreciation GL code

  53. Inventory GL When purchased, this GL code will be sent as an offset to payables. When sold, it will send this GL code as an offset to COS

  54. Accumulated Depr. Accumulated Depreciation GL code

  55. Write Off GL Not used

  56. Carnet Length, Width, Height, Weight of the item as an individual unit