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Support for Multi Currency in POS or Sale Invoice

Reference No: R2-3575

Version No: 06.00.04-00

Details

Support has been provided for Multi Currency and the following other features in the POS or Sale Invoice.

  • Category

  • SubCategory

  • Sub Total

  • Currency symbol in the Total

The details are explained in the sample workflow given below:

Prerequisites

  1. Enable Multi Currency from the back end.

  1. Relaunch the R2 application in the Site [GERMANY].

  2. Select the Maintenance module > Employee tab > Site tab.

  3. Edit the Site [GERMANY].

  4. Click the Region importable button and tag the Region [R#1].

  5. Click the Currency importable button. The Currency Code List is displayed.

  6. Tag the Currency [EUR (LUXEMBOURG)], as shown in Figure 1.0.

https://documentation.r2help.com/mergedProjects/Invoicing/topics/images/SiteCurrencyPOSR2357.png
Figure 1.0 Currency [EUR (LUXEMBOURG)] tagged to the Site [GERMANY]

 

  1. Click OK.

  2. Select the Maintenance module > Items tab >  Items tab.

  3. Create a Serial Item [NIKON D3400] and receive 2 Qty.

  4. Select the Department importable button and tag the Department [LENS].

  5. Click the Pricing button. The Pricing List window is displayed.

  6. Click Add. The Pricing window is displayed.

  7. Define a Pricing, as shown in Figure 1.1.

https://documentation.r2help.com/mergedProjects/Invoicing/topics/images/PricingNikonLensPOSR2357.png
Figure 1.1 Pricing defined for the Serial Item [NIKON D3400]

  1. Click OK.

  2. Save and Exit the Maintenance module.

Sample Workflow

  1. Login to the R2 application in the Site [GERMANY].

  2. Select the Account module. The Account window is displayed.

  3. Tag a Company [NIKON INC.].

  4. Click the POS icon. The Sale Invoice window is displayed.

  5. Tag the Category [CAMERA] and select the SubCategory [DIGI CAM], as shown in Figure 2.0.

  6. Search and add the Serial Item [NIKON D3400] with 1 Qty. The Item line with the predefined Unit Price [500.00] is displayed, as shown in Figure 2.0.

  7. The Sub Total field displays the Amount with the tagged Currency [EUR 500.00], as shown in Figure 2.0.

  8. The Total field also displays the tagged Currency with the Amount [EUR 500.00], as shown in Figure 2.0.

https://documentation.r2help.com/mergedProjects/Invoicing/topics/images/POSR2357.png
Figure 2.0 Sale Invoice window with Category [CAMERA] and Sub Category [DIGI CAM] tagged and Serial Item [NIKON D3400] included

  1. Click the Multi Currency button, as shown in Figure 2.0.

  2. The Multi Currency details are displayed with the Base Currency [USD (UNITED STATES)], Site Currency [EUR (LUXEMBORG)], and Transaction Currency [EUR (LUXEMBORG)], as shown in Figure 2.1.

https://documentation.r2help.com/mergedProjects/Invoicing/topics/images/POSMultiCurrencyR2357.png
Figure 2.1 Multi Currency details in the Sale Invoice

  1. Click the Information button to exit from the Multi Currency.

  2. Click the Done icon to generate the Invoice. The Payment window is displayed.

  3. Click Add. The Payment Details window is displayed, as shown in Figure 2.2.

  4. Select the MOP Details as Cash and enter the Amount [500.00], as shown in Figure 2.2.

https://documentation.r2help.com/mergedProjects/Invoicing/topics/images/PaymentDetailsPOSR2357.png
Figure 2.2 Payment > Add > Payment Details window

 

  1. Click OK in the Payment Details window. The Invoice is ready and is displayed in the Payment  window, as shown in Figure 2.3.

https://documentation.r2help.com/mergedProjects/Invoicing/topics/images/PaymentWindowR2357.png
Figure 2.3 Invoice is generated with the Invoice ID [INV-162]

  1.  Exit the Payment window. Invoice is generated with the Invoice ID [INV-162], as shown in Figure 2.4.

  2. Click OK.

https://documentation.r2help.com/mergedProjects/Invoicing/topics/images/INV162R2357.png
Figure 2.4 Invoice is generated with the Invoice ID [INV-163]

  1. Select the Invoicing module.

  2. Select the Receivables tab. Click the New icon. The Invoice Batch window is displayed.

  3. Click the Add Invoices button.  The Invoice List window is displayed.

  4. Search for the Invoice [INV-163], as shown in Figure 2.5.

  5. Perform a double-click to tag the Invoice [INV-162], as shown in Figure 2.5.

https://documentation.r2help.com/mergedProjects/Invoicing/topics/images/InvoiceListR2357.png
Figure 2.5 Invoice List window with the Invoice [INV-163]

  1. Click OK.

  2. The Invoice Batch [BML032 Invoice Batch] is generated, as shown in Figure 2.6.

https://documentation.r2help.com/mergedProjects/Invoicing/topics/images/BML031InvoiceBatchR2357.png
Figure 2.6 Invoice Batch [BML032 Invoice Batch] generated

 

  1. Exit the Invoice Batch [BML032 Invoice Batch] window.

  2. In the Invoicing window, select the Actions menu > Post Batch option. The Post Batch window is displayed.

  3. Select the Create Export File check box with the Path [D:\Prints\Reports\BML032] and Invoice Format [SAP-F2], as shown in Figure 2.7.

https://documentation.r2help.com/mergedProjects/Invoicing/topics/images/PostBatchSAPF2R2357.png
Figure 2.7 Post Batch window options

  1. Click OK. The Invoice Batch [BML032] SAP-F2 Invoice integrated export file is posted in .CSV format as BML032.csv in the selected Path [D:\Prints\Reports\BML032], as shown in Figure 2.8.

  2. The Status of the Batch ID [BML032] in the Invoicing window is modified to Posted.

https://documentation.r2help.com/mergedProjects/Invoicing/topics/images/POSCSVFileGeneratedR2357.png
Figure 2.8 The CSV file [BML032.csv] generated in the selected Path [D:\Prints\Reports\BML032]

 

  1. Open the SAP-F2 Invoice integrated export file [BML032.csv]. The CSV file is displayed with the existing fields and additional field, as shown in Figure 2.9.

https://documentation.r2help.com/mergedProjects/Invoicing/topics/images/POSCSVFileInSAPF2FormatR2357.png
Figure 2.9 SAP-F2 Invoice integrated export file [BML032.csv]

 

  1. The details of the additional fields provided is explained below:

https://documentation.r2help.com/mergedProjects/Invoicing/topics/images/SAPF2FieldExplanationR2357.png
Figure 2.9 SAP-F2 Invoice integrated export file [BML032.csv] details

  1. This field data is formed combining multiple segments populated with different data associated with the invoice as:

<Invoice Site’s Region ID><Invoice’s Order Item Line’s Department ID/Invoice’s Order’s Department ID/String ‘XX’><Invoice Site’s GL Code><Invoice Order’s Category ID><Invoice Order’s Sub Category ID>

In Second last column the Invoice’s Site Region ID starts with ‘R’

  1. <Invoice Site’s Region ID> - Maximum 5 character long. If R2 has more than 5 Character as Site’s Region ID, only 5 characters are sent from LHS.

  2. <Invoice’s Order Item Line’s Department ID> - Maximum 2 character long. If R2 has more than 2 Character as Item's Department ID, only 2 characters are sent from LHS.

  3. <Invoice Site’s GL Code> - Maximum 5 character long. If R2 has more than 5 Character as Invoice Site’s GL Code, only 5 characters are sent from LHS.

  4. <Invoice Order’s Category ID> - Maximum 2 character long. If R2 has more than 2 Character as POS Category ID, only 2 characters are sent from LHS.

In the last column the Invoice Order’s Sub Category ID

  1. <Invoice Order’s Sub Category ID> - Maximum 2 character long. If R2 has more than 2 Character as POS Sub Category ID, only 2 characters are sent from LHS.

  1. Exit the CSV file [BML032.csv] details.